Categorized Document Archive
Every document is stored with category and type (ID, contract, health report, etc.). Mandatory documents are flagged with is_mandatory; APPROVED / PENDING / REJECTED status is visible in real time.
DIGITAL EMPLOYEE DOSSIER
Digital Employee Dossier & Leave Management Software
Digital personnel file system: Manage employee documents, document uploads, missing document tracking, and leave approval workflows on a single platform. CADRO makes HR operations more visible, more controlled, and more measurable.
HOW IT WORKS
Digitize your employee dossier step by step
- Employee files, contracts, and documents are uploaded to the digital archive.
- Employees submit leave requests from their mobile or desktop.
- Managers view remaining balances and approve or reject requests.
- All document and leave history is stored in a single, searchable repository.
- The system alerts you automatically about expiring documents.
Problem
Searching for documents in overcrowded folders and manually calculating remaining leave in spreadsheets.
CADRO Solution
Digital archive with automatic reminders for missing documents and a self-service leave portal.
Result
No lost documents, full compliance, and 10 hours saved per week for HR.
DOSSIER & LEAVE MODULE
From document archive to leave approval — full HR cycle
Expiry & Missing Document Alerts
Each document's expiry_date is monitored automatically. Documents about to expire trigger alerts; staff with missing mandatory documents appear instantly in the compliance list.
Leave Request & Role-Based Approval
Employee creates request → department manager → HR / ADMIN approval is triggered sequentially. Every step is logged; requests close as PENDING / APPROVED / REJECTED / CANCELLED.
Seniority-Based Leave Calculation
Entitlement is automatically determined by tenure (0–1, 1–5, 5–15, 15+ years). Carry-over is controlled by max_carry_over_days; used / pending / remaining balance is visible at all times.
Multiple Leave Types
Annual (ANNUAL), sick (SICK), excused (EXCUSED), and maternity (MATERNITY) leaves are tracked in separate balances. Each type routes through its own approval flow.
Audit & Compliance Log
Every document action creates a DocumentActionLog entry: who did what, previous / new status, timestamp. Ready for GDPR and labor inspector audits.
LEAVE MANAGEMENT
Real-time visibility into leave balances and requests
Managers see all team members' remaining leave balances, pending requests, and approval history in a single dashboard. No spreadsheet tracking needed.
Explore Attendance Module →
INTERNAL LINKS
Digital dossier works better with other HR modules
Applicant Tracking System (ATS)
Transfer hired candidates to dossier and leave processes in a seamless flow.
Explore ATS Module →Performance & OKR
Employees whose documents are complete can directly enter the performance cycle.
Explore Performance Module →Knowledge Base & Onboarding
Connect document completion to onboarding task checklists for a smoother start.
Explore Onboarding Module →FAQ
Frequently Asked Questions
Is digital archiving of employee documents legally valid?
Yes. Although physical filing is legally required, digital archiving is legal and recommended for audits.
Can we import existing leave balances from spreadsheets?
Yes. During setup, you can import historical leave balances via an Excel template in seconds.
Does the system send automatic reminders for expiring documents?
Yes. CADRO alerts both the HR team and the relevant employee before expiration dates.
READY?
Digitize your employee dossier and leave management today.
Store documents securely, manage leave seamlessly, and gain full HR visibility with CADRO.